Confident Decisions. Optimised Uptime
Vendor selection to protect your long-term asset performance
The Challenges You Face:
| ✓ Vendor-driven proposals that are difficult to compare objectively | |
| ✓ Limited internal, vendor-neutral insight under time and governance pressure | |
| ✓ Hidden assumptions, exclusions, and lifecycle costs buried in the offer | |
| ✓ Long-term lock-in risks that only surface after contract award | |
| ✓ Protect the lifecycle value and ensure long-term supportability |
Within the vendor selection process, it is quite a challenge to balance engineering input, project timing, procurement rules, budgetary pressures, and long-term operational interests.
Your Desired Outcome:
✓ Confident, defensible vendor selection
✓ Performance, reliability, and serviceability secured over 15 to 20 years
✓ Transparent, auditable decision-making supported by clear evidence
✓ Lowest true total cost of ownership, not just lowest CAPEX
✓ Contracts that protect uptime, budget, and long-term asset value
Our Support for You:
We are your vendor-neutral technical authority throughout the procurement phase, working exclusively in your interest.
1. Vendor pre-qualification
| DELIVERABLES: ✓ Qualified vendor shortlist with inclusion and exclusion rationale ✓ Vendor assessment matrix covering technical, service, and financial criteria |
| HOW WE SUPPORT YOU: | |
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• Assess technical capability, service infrastructure, and financial strength
• Validate reference installations and long-term commitment to MV drives
• Define a focused, credible bidder list
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2. Bid preparation and coordination
| DELIVERABLES: ✓ Complete invitation-to-bid package with technical and commercial framework ✓ Consolidated bidder Q&A and clarification log |
| HOW WE SUPPORT YOU: | |
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• Develop performance-based invitation-to-bid documentation that defines what the system must achieve
• Define transparent technical and commercial evaluation criteria
• Facilitate pre-bid meetings, site visits, and technical clarification workshops
• Manage bidder Q&A to ensure equal information and prevent scope drift
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3. Technical and commercial evaluation
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DELIVERABLES: ✓ Technical compliance and deviation matrix per bidder
✓ Comparative technical evaluation results and key risks
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| HOW WE SUPPORT YOU: | ||
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• Analyse compliance line by line against all requirements • Identify deviations, exceptions, and risk transfers
• Assess application-specific topology, footprint, redundancy, and serviceability
• Evaluate service models, warranties, and long-term support commitments
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4. Cost and risk transparency
| DELIVERABLE: ✓ Normalised CAPEX and OPEX cost comparison across bidders |
| HOW WE SUPPORT YOU: | |
| • Identify hidden and downstream costs • Assess infrastructure modifications and installation complexity • Evaluate commissioning effort, training, and documentation • Analyse spare parts strategies and service assumptions |
5.Selection and negotiation support
| DELIVERABLES: ✓ Vendor selection and recommendation report ✓ Negotiation brief and contract review notes |
| HOW WE SUPPORT YOU: | |
| • Formulate a clear, justified vendor recommendation with alternatives where relevant • Support technical and commercial negotiations • Structure handover into execution with clear scope, roles, and responsibilities |
6.Post-award support (transition to INTEGRATE)
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DELIVERABLES: ✓ Contract review comments confirming technical and scope compliance
✓ Kick-off meeting minutes with actions, responsibilities, and milestones
✓ Approved engineering documentation and configuration prior to manufacturing
✓ Controlled and documented handover into the INTEGRATE phase
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| HOW WE SUPPORT YOU: | |
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• Review final contract documents to confirm technical accuracy and scope alignment
• Prepare and facilitate vendor kick-off meeting to align on scope, schedule, interfaces, and responsibilities
• Establish communication structure, meeting cadence, and project management tools
• Review and approve vendor engineering submittals prior to manufacturing start
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At Pro-Etic, we don’t sell drives. We specify them correctly.
Leveraging decades of experience with major drive manufacturers, we level the playing field and transform complex offers into clear, decision-ready insights.
Secure long-term performance with the right supplier from day one
We are your vendor-neutral technical authority throughout the procurement phase, working exclusively in your interest.
Get your FREE first 45-minute strategic consultation with the senior Medium-Voltage drive expert.
How we do it:
The Pro-Etic Difference?
We don’t sell drives. We specify them correctly.
Unlike vendor-affiliated consultants, we:
✓ Do not have any financial motivation to promote specific brands or topologies.
✓ Evaluate all major manufacturers
✓ Focus on YOUR application requirements, not vendor capabilities
✓ Challenge vendor assumptions with 30+ years of field experience
✓ Translate marketing claims into verifiable technical specifications
The biggest threats to uptime often do not start in operation. They are built much earlier through vague requirements, vendor-led decisions, weak interface controls, and lifecycle risks that remain hidden until handover is complete and the asset is yours to live with. Pro-Etic brings the independent technical and project lens that helps you avoid those mistakes before they become downtime, claims, change orders, and long-term operational regret.
Relevant professional background:
| ✓ Field service experience in medium- and high-power drive systems at Reliance Electric (1989–1995) | |
| ✓ Sales and project engineering roles at Schneider Electric, bridging technical solutions and customer requirements (1995–2007) | |
| ✓ Account management responsibility at Rockwell Automation, aligning commercial strategy with complex industrial clients (2007–2009) | |
| ✓ Program and project management for large drive systems at Siemens Large Drives, delivering complex projects across industries (2009–2016) |