Confident Decisions. Optimised Uptime
Specify correctly to protect your operational resilience
The Challenges You Face:
The biggest threats to uptime and lifecycle cost are usually not created during operation.
They are built into the asset much earlier through poor decisions during specification, procurement, integration, and commissioning.
What if an independent asset-owner lens sitting on your side of the table could help you with the following questions:
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Indeed, most asset owners find it challenging to make well-founded decisions during the specification phase that safeguard availability, lifecycle costs, and asset performance over decades of operation. Our independent asset-owner lens across the full decision chain can help you ensure that drive and automation specifications are solid, supportable, and not driven by short-term vendor interests.
Your Desired Outcome:
If you want an asset that performs, remains supportable, and does not surprise you later, you will want to:
✓ Protect the asset, not just the project
✓ Stop vendor-led decisions from shaping your asset strategies
✓ Protect long-term uptime by governing the whole system
✓ Reduce lifecycle risk before it becomes downtime
✓ Turn technical complexity into boardroom-grade decisions
Our Support for You:
From stakeholder alignment to final site acceptance requirements and beyond
1. Assess stakeholder needs
| DELIVERABLE: ✓ Requirements document of the key stakeholders, focusing on the business value of the asset |
| HOW WE SUPPORT YOU: | |
| • Identify the key stakeholders associated with the business asset’s objectives. • Turn high-level needs into actionable, documented, traceable and testable (SMART) requirements (functional, technical, operational, compliance-safety-regulatory). • Ground the requirements by identifying the limitations, assumptions, risks, constraints and dependencies. • Interview operations teams to gather reliability and uptime requirements. |
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| • Engage maintenance personnel to assess serviceability and spare parts expectations | |
| • Workshop with process engineers to define performance and control specifications • Consult safety managers to identify protection systems and fail-safe modes |
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| • Align with finance stakeholders on CAPEX versus OPEX trade-offs | |
| • Conduct cross-functional requirement interpretation workshops. |
| DELIVERABLES: ✓ Requirements baseline validated and formally approved by key stakeholders |
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| ✓ Requirements traceability matrix |
| HOW WE SUPPORT YOU: | |
| • Facilitate the winnowing process to determine business-related priorities and efforts • Align on goals, needs, and expectations • Establish a traceability matrix linking requirements to corresponding constraints, assumptions, dependencies, risks and stakeholders. • Get Formal Sign-off of the key stakeholders |
2. Translate stakeholders’ needs into technical specifications
| DELIVERABLE: ✓ A specifications traceability matrix that connects stakeholder needs to the technical specifications, their deliverables to monitor progress, and their validation. |
| HOW WE SUPPORT YOU: | |
| • Structure specifications to ensure validation, tendering, and lifecycle management | |
| DELIVERABLE: ✓ Power drive system specifications (*) |
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| HOW WE SUPPORT YOU: | |
| •Define verifiable and traceable specifications for the entire electrical power drive train. (*) |
3. Define project scope
| DELIVERABLE: ✓ Scope of supply document with interface matrix. |
| HOW WE SUPPORT YOU: | ||
| • Define the scope boundaries ( physical, functional, organisational, time). • Clearly specify exclusions to avoid scope misunderstandings. • Inclusion of data based upon upstream deliverables (1 and 2): |
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| • Requirements document of the key stakeholders, focusing on the business value of the asset. • Requirements Traceability Matrix. • Requirements baseline validated and formally approved by key stakeholders. • A specifications traceability matrix that connects stakeholder needs to technical specifications, their deliverables and milestones to monitor progress, and their acceptance criteria (FAT, UAT, performance requirement demonstrated, documentation issued and approved, outstanding issues closed or agreed upon) |
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| • Specify electrical, mechanical, and control system interfaces, and initiate the interface risk list • Define services included, such as training, documentation, spares, SLA, and warranty. |
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4. Pre-bid meeting clarifications
| DELIVERABLES: ✓ Pre-bid meeting minutes and clarification log. |
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| ✓ Aligned interpretation note confirming common understanding across bidders. |
| HOW WE SUPPORT YOU: | |
| • Organise and prepare technical clarification meetings with bidders • Clarify scope and technical requirements to establish a common understanding. • Align early to minimise the risk of disqualified or incomparable submissions • Level the playing field by sharing all Q & A simultaneously with every bidder • Record and formalise Q&A by documenting all clarifications in official minutes and distributing them as binding addenda. • Communicate bid evaluation criteria clearly and consistently. • Organise vendor site visits to align on operating conditions. |
5. Factory acceptance test (FAT) requirements
| DELIVERABLES: ✓ FAT requirements document and test plan template. |
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| ✓ Structured checklists facilitating systematic recording of results and sign-off by client and suppliers. |
| HOW WE SUPPORT YOU: | |
| • Agree upon a test plan template defining scope, test sequences, and responsible parties • Define realistic acceptance criteria with clear pass/fail thresholds |
6. Site acceptance test (SAT) requirements
| DELIVERABLES: ✓ Site acceptance test requirements document. |
| HOW WE SUPPORT YOU: | |
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We define SAT procedures for: • Verification of on-site installation
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(*) These activities or deliverables are typical for Power Drive Systems. At Pro-Etic we can offer this rare and valuable combination of technical expertise in drive technology and more than 15 years of project management experience.
At Pro-Etic, we don’t sell drives. We specify them correctly.
Vendor-neutral. 30+ years in medium-voltage drive systems. Working exclusively in your interest.
Bridging between technical complexity and management accountability
Reach out for practical solutions and expert advice to help you ensure that drive and automation specifications are solid, supportable, and not driven by short-term vendor interests. Contact us today.
How we do it:
The Pro-Etic Difference?
We don’t sell drives. We specify them correctly.
Unlike vendor-affiliated consultants, we:
✓ Do not have any financial motivation to promote specific brands or topologies.
✓ Evaluate all major manufacturers
✓ Focus on YOUR application requirements, not vendor capabilities
✓ Challenge vendor assumptions with 30+ years of field experience
✓ Translate marketing claims into verifiable technical specifications
The biggest threats to uptime often do not start in operation. They are built much earlier through vague requirements, vendor-led decisions, weak interface controls, and lifecycle risks that remain hidden until handover is complete and the asset is yours to live with. Pro-Etic brings the independent technical and project lens that helps you avoid those mistakes before they become downtime, claims, change orders, and long-term operational regret.
Relevant professional background:
| ✓ Field service experience in medium- and high-power drive systems at Reliance Electric (1989–1995) | |
| ✓ Sales and project engineering roles at Schneider Electric, bridging technical solutions and customer requirements (1995–2007) | |
| ✓ Account management responsibility at Rockwell Automation, aligning commercial strategy with complex industrial clients (2007–2009) | |
| ✓ Program and project management for large drive systems at Siemens Large Drives, delivering complex projects across industries (2009–2016) |