Confident Decisions. Optimized Uptime
Industrial expertise 30+ to effectively manage your critical drive projects on time, on budget, aligned and under control for long-term reliable performance.
Specify correctly to protect your long-term asset performance
The Challenges You Face:
The biggest threats to uptime and lifecycle cost are usually not created during operation.
They are built into the asset much earlier through poor decisions during specification, procurement, integration, and commissioning.
What if an independent asset-owner lens across the full decision chain could help you with the following questions:
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Indeed, most asset owners find it challenging to make well-founded decisions during the specification phase that safeguard availability, lifecycle costs, and asset performance over decades of operation.
Our independent asset-owner lens across the full decision chain can help you ensure that drive and automation specifications are solid, supportable, and not driven by short-term vendor interests.
Your Desired Outcome:
If you want an asset that performs, remains supportable, and does not surprise you later, you will want to:
✓ Protect the asset, not just the project
✓ Stop vendor-led decisions from shaping your asset strategies
✓ Protect long-term uptime by governing the whole system
✓ Reduce lifecycle risk before it becomes downtime
✓ Turn technical complexity into boardroom-grade decisions
Our Support for You:
From stakeholder alignment to final site acceptance requirements
1. Assess stakeholder needs
| Deliverables: ✓ Stakeholder requirements document with prioritised needs |
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| ✓ Validated requirements baseline approved by key stakeholders |
| How we support you: | |
| • Interview operations teams to capture reliability and uptime requirements | |
| • Engage maintenance personnel to assess serviceability and spare parts expectations | |
| • Workshop with process engineers to define performance and control specifications | |
| • Consult safety managers to identify protection systems and fail-safe modes | |
| • Align with finance stakeholders on CAPEX versus OPEX trade-offs |
2. Establish power drive system (PDS) specifications
| Deliverables: ✓ Power drive system specifications |
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| ✓ Requirements traceability matrix linking the stakeholder needs to the technical specifications |
| How we support you: | |
| • Define verifiable and traceable specifications for the complete electrical power drive train | |
| • Structure specifications to support validation, tendering, and lifecycle governance |
3. Define project scope
| Deliverables: ✓ Scope of supply document with interface matrix |
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| ✓ RACI-aligned responsibilities and boundary definition |
| How we support you: | |
| • Define supply limits between the PDS package and external systems | |
| • Establish a responsibilities matrix covering installation and commissioning | |
| • Specify electrical, mechanical, and control system interfaces and start the interface risk list | |
| • Define included services such as training, documentation, spares, SLA, and warranty | |
| • Explicitly state exclusions to prevent scope ambiguity |
4. Pre-bid meeting clarifications
| Deliverables: ✓ Pre-bid meeting minutes and clarification log |
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| ✓ Aligned interpretation note confirming common understanding across bidders |
| How we support you: | |
| • Coordinate technical clarification meetings with bidders | |
| • Organise vendor site visits to align on operating conditions | |
| • Document and manage bidder Q&A | |
| • Facilitate requirement interpretation workshops | |
| • Communicate bid evaluation criteria clearly and consistently |
5. Factory acceptance test (FAT) requirements
| Deliverables: ✓ FAT requirements document and test plan template |
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| ✓ Acceptance criteria and pass/fail thresholds for factory testing |
| How we support you: | |
| • Define realistic FAT criteria for transformer, drive, and motor before shipment | |
| • Structure tests to verify performance, compliance, and readiness for site |
6. Site acceptance test (SAT) requirements
| Deliverables: ✓ Site acceptance test requirements document |
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| How we support you: | |
| We define SAT procedures for: | |
| • On-site installation verification | |
| • System integration testing (transformer-drive-motor) | |
| • Protection coordination testing | |
| • Performance testing at rated conditions | |
| • Harmonic measurements at grid connection | |
| • Noise and vibration acceptance criteria | |
| • Final documentation requirements |
At Pro-Etic, we don’t sell drives. We specify them correctly.
Vendor-neutral. 30+ years in medium-voltage drive systems. Working exclusively in your interest.
Clarify before bad assumptions become contractual reality
The Challenges You Face:
| ✓ Vendor-driven proposals that are difficult to compare objectively | |
| ✓ Limited internal, vendor-neutral insight under time and governance pressure | |
| ✓ Hidden assumptions, exclusions, and lifecycle costs buried in the offer | |
| ✓ Long-term lock-in risks that only surface after contract award | |
| ✓ Protect the lifecycle value and ensure long-term supportability |
It is quite a challenge to balance engineering input, project timing, procurement rules, budgetary pressures, and long-term operational interests.
Your Desired Outcome:
✓ Confident, defensible vendor selection
✓ Performance, reliability, and serviceability secured over 15 to 20 years
✓ Transparent, auditable decision-making supported by clear evidence
✓ Lowest true total cost of ownership, not just lowest CAPEX
✓ Contracts that protect uptime, budget, and long-term asset value
Our Support for You:
We act as your vendor-neutral technical authority throughout the procurement phase, working exclusively in your interest. Drawing on decades of experience inside major drive manufacturers, we level the playing field and turn complex offers into clear, decision-ready insight.
1. Vendor pre-qualification
Deliverables
| ✓ Qualified vendor shortlist with inclusion and exclusion rationale | |
| ✓ Vendor assessment matrix covering technical, service, and financial criteria |
Our support for you:
| • Assess technical capability, service infrastructure, and financial strength | |
| • Validate reference installations and long-term commitment to MV drives | |
| • Define a focused, credible bidder list |
2. Bid preparation and coordination
Deliverables
| ✓ Complete invitation-to-bid package with technical and commercial framework | |
| ✓ Consolidated bidder Q&A and clarification log |
Our support for you:
| • Develop performance-based invitation-to-bid documentation that defines what the system must achieve | |
| • Define transparent technical and commercial evaluation criteria | |
| • Facilitate pre-bid meetings, site visits, and technical clarification workshops | |
| • Manage bidder Q&A to ensure equal information and prevent scope drift |
3. Technical and commercial evaluation
Deliverables
| ✓ Technical compliance and deviation matrix per bidder | |
| ✓ Comparative technical evaluation results and key risks |
Our support for you:
| • Analyse compliance line by line against all requirements | |
| • Identify deviations, exceptions, and risk transfers | |
| • Assess application-specific topology, footprint, redundancy, and serviceability | |
| • Evaluate service models, warranties, and long-term support commitments |
4. Cost and risk transparency
Deliverables
| ✓ Normalized CAPEX and OPEX cost comparison across bidders |
Our support for you:
| • Identify hidden and downstream costs | |
| • Assess infrastructure modifications and installation complexity | |
| • Evaluate commissioning effort, training, and documentation | |
| • Analyse spare parts strategies and service assumptions | |
5. Selection and negotiation support
Deliverables
| ✓ Vendor selection and recommendation report | |
| ✓ Negotiation brief and contract review notes |
Our support for you:
| • Formulate a clear, justified vendor recommendation with alternatives where relevant | |
| • Support technical and commercial negotiations | |
| • Structure handover into execution with clear scope, roles, and responsibilities |
6. Post-award support (transition to INTEGRATE)
Deliverables
| ✓ Contract review comments confirming technical and scope compliance | |
| ✓ Kick-off meeting minutes with actions, responsibilities, and milestones | |
| ✓ Approved engineering documentation and configuration prior to manufacturing | |
| ✓ Controlled and documented handover into the INTEGRATE phase |
Our support for you:
| • Review final contract documents to confirm technical accuracy and scope alignment | |
| • Prepare and facilitate vendor kick-off meeting to align on scope, schedule, interfaces, and responsibilities | |
| • Establish communication structure, meeting cadence, and project management tools | |
| • Review and approve vendor engineering submittals prior to manufacturing start |
Integrate on time & on budget
The Challenges You Face:
| ✓ Multiple disciplines, vendors, and contractors must work together under schedule pressure | |
| ✓ Technical interfaces are complex and changes frequently emerge in the field | |
| ✓ Delays and quality issues can quickly cascade into cost overruns and lost production | |
| ✓ Without strong coordination and governance, risks surface too late and accountability becomes unclear |
Your Desired Outcome:
✓ Deliver a fully integrated drive system that is operational, safe, and fit for purpose
✓ Maintain schedule and budget control despite multi-vendor and site complexity
✓ Achieve predictable commissioning and handover with no late surprises
✓ Build confidence in long-term reliability, safety, and maintainability
Our Support for You:
| We act as your vendor-neutral execution lead, coordinating people, technology, and decisions across the full integration lifecycle. |
1. Plan execution rigorously
| • Build an integrated project plan covering engineering, procurement, installation, commissioning, and close-out | |
| • Support execution with a resource-loaded schedule, cost baseline, and active risk register |
Deliverables
| ✓ Integrated Project Execution Plan (scope, WBS, milestones, governance) | |
| ✓ Resource-loaded project schedule with critical path | |
| ✓ Cost baseline and risk register with mitigation actions |
2. Align and communicate
| • Identify internal and external stakeholders and define communication responsibilities | |
| • Establish a structured meeting rhythm with reporting and decision logs |
Deliverables
| ✓ Stakeholder analysis and communication plan | |
| ✓ Progress reporting templates, meeting minutes, and decision log |
3. Control technical interfaces
| • Manage electrical, mechanical, control, cooling, and spatial interfaces end-to-end | |
| • Ensure vendor designs, site works, and commissioning activities remain aligned |
Deliverables
| ✓ Interface Control Document (ICD) | |
| ✓ Interface matrix and engineering coordination records |
4. Manage change deliberately
| • Assess technical, schedule, cost, and risk impacts before approving changes | |
| • Prevent scope creep and protect the approved business case |
Deliverables
| ✓ Change management plan and approval workflow | |
| ✓ Change log and updated project baseline |
5. Safeguard quality and safety
| • Oversee vendor quality, installation, testing, and commissioning activities | |
| • Apply inspections, checklists, and on-site or remote supervision with safety as a priority |
Deliverables
| ✓ Quality assurance plan and inspection checklists | |
| ✓ Inspection, test, and safety reports with corrective actions |
6. Keep schedule and progress under control
| • Track progress against the critical path and manage vendor delivery commitments | |
| • Maintain rolling look-ahead plans and implement recovery actions early |
Deliverables
| ✓ Weekly updated project schedule and two-week look-ahead plan | |
| ✓ Vendor delivery tracking log and schedule recovery plans |
Control the Transition to Full Operation
The Challenges You Face:
| ✓ Commissioning involves many moving parts under time and production pressure | |
| ✓ Incomplete preparation leads to delays, retesting, and safety exposure | |
| ✓ Vendor availability, test equipment, and site readiness are often misaligned | |
| ✓ FAT and SAT results are not always comparable or clearly accepted | |
| ✓ Training is frequently rushed or disconnected from real operating conditions |
Your Desired Outcome:
✓ Commissioning is executed safely, predictably, and without last-minute surprises
✓ Drive systems are energized, tested, and accepted according to clear, agreed criteria
✓ Operations and maintenance teams are trained and ready before go-live
✓ Vendor resources, test equipment, and site readiness are fully coordinated
✓ A controlled, low-risk transition from installation to full operation
Our Support for You:
| In close collaboration with manufacturers and EPC(M)s, and with your interest in mind, we provide structured, vendor-neutral commissioning preparation and coordination, ensuring that technical readiness, people readiness, and execution readiness come together at the right moment. |
1. Commissioning preparation and planning
| • Define a complete commissioning work plan from pre-checks through acceptance | |
| • Establish energization sequences, performance tests, and acceptance criteria | |
| • Align commissioning activities with production and operational constraints | |
| • Confirm required resources, tools, and vendor support | |
| • Lock schedule, safety plans, and responsibilities before energization |
Deliverables
| ✓ Commissioning work plan covering pre-commissioning through acceptance | |
| ✓ Pre-commissioning verification checklist |
2. Test equipment and vendor coordination
| • Identify and secure all required test and measurement equipment | |
| • Review and validate vendor FAT procedures before execution | |
| • Witness FAT remotely or on-site and assess results objectively | |
| • Coordinate SAT execution, vendor staffing, and site readiness | |
| • Ensure test results, deviations, and corrective actions are documented |
Deliverables
| ✓ FAT review report with findings and release recommendation | |
| ✓ SAT procedures and step-by-step test documentation |
3. Training and operational readiness
| • Plan and schedule operator training aligned with commissioning activities | |
| • Coordinate maintenance training with hands-on practice and safety procedures | |
| • Ensure training content reflects actual site configuration and procedures | |
| • Cover all shifts, backups, and future personnel | |
| • Integrate vendor-specific knowledge without creating vendor dependency |
Deliverables
| ✓ Training schedule and customized training materials | |
| ✓ Trained operators and maintenance staff ready for handover |
4. Transition to commissioning execution
| • Verify completion of all pre-commissioning checks | |
| • Confirm resources, equipment, and vendor commitments | |
| • Validate safety approvals, permits, and arc-flash measures | |
| • Finalize schedules and production coordination | |
| • Execute a clean, controlled handover into live commissioning |
Deliverables
| ✓ Approved transition package to COMMISSION phase | |
| ✓ Documented readiness for safe energization and testing |
5. Flexible engagement and delivery model
| • Provide full project management, augmented support, or advisory involvement | |
| • Combine remote coordination with targeted on-site presence | |
| • Scale support up or down based on project phase and risk | |
| • Maintain continuity while controlling cost and effort | |
| • Focus on value-adding presence during critical milestones |
Deliverables
| ✓ Engagement model aligned to your organization and risk profile | |
| ✓ Cost-effective remote and on-site commissioning support |
Perform with maximum uptime
The Challenges You Face:
| Once commissioning is complete, attention often shifts elsewhere while operational risks quietly accumulate | |
| ✓ Vendor dependency increases as documentation becomes outdated and critical knowledge erodes with staff changes | |
| ✓ Performance degradation, recurring faults, and maintenance inefficiencies remain unnoticed until availability or safety is impacted | |
| ✓ Decisions on spares, upgrades, service contracts, and life-extension are made reactively rather than proactively | |
| ✓ Long-term risks and consequences are assessed without a clear, vendor-neutral view |
Your Desired Outcome:
✓ Stable and reliable drive system performance sustained over time with risks actively controlled
✓ Operations and maintenance teams supported by clear governance, up-to-date documentation, and actionable insights
✓ Lifecycle cost, availability, and upgrade decisions actively managed to preserve the business case
✓ Reduced vendor dependency through independent, vendor-neutral lifecycle oversight
✓ Long-term asset value protected through informed sustainment, upgrade, and life-extension decisions
Our Support for You:
| Pro-Etic acts as your independent lifecycle partner, providing continuity beyond project delivery and protecting long-term performance, reliability, and decision quality. |
1. Independent lifecycle partnership
| • Provide independent lifecycle support beyond commissioning and handover |
Deliverables
| ✓ Lifecycle support framework aligned to your asset strategy | |
| ✓ Independent advisory role definition across operations, maintenance, and upgrades |
2. Sustainment baseline definition
| • Establish and validate the sustainment baseline for documentation, settings, and performance |
Deliverables
| ✓ Validated sustainment baseline covering as-builts, operating envelopes, and protection settings | |
| ✓ Gap analysis between designed, delivered, and operated system |
3. Operational performance and incident review
| • Translate incidents, recurring issues, and trend data into actionable improvement actions |
Deliverables
| ✓ Incident and recurring issue review report with root-cause insights | |
| ✓ Prioritized improvement actions based on risk, impact, and feasibility |
4. Maintenance, spares, and service strategy advisory
| • Advise on maintenance strategy, spares policy, obsolescence exposure, and service model choices |
Deliverables
| ✓ Maintenance and spares strategy assessment with risk classification | |
| ✓ Obsolescence and service dependency risk outlook |
5. Modification, upgrade, and life-extension support
| • Provide independent assessment before upgrades, modifications, and life-extension commitments are made |
Deliverables
| ✓ Technical and lifecycle impact assessment for proposed changes | |
| ✓ Go / no-go recommendation including risk and cost implications |
6. Governance, assurance, and decision support
| • Support governance with periodic health checks, audits, and decision support to sustain performance |
Deliverables
| ✓ Periodic system health check or audit report | |
| ✓ Decision support memo for management or asset governance boards |
How we do it:
The Pro-Etic Difference?
We don’t sell drives. We specify them correctly.
Unlike vendor-affiliated consultants, we:
✓ Have no financial incentive to push specific topologies
✓ Evaluate all major manufacturers
✓ Focus on YOUR application requirements, not vendor capabilities
✓ Challenge vendor assumptions with 30+ years of field experience
✓ Translate marketing claims into verifiable technical specifications
Relevant professional background:
| ✓ Field service experience in medium- and high-power drive systems at Reliance Electric (1989–1995) | |
| ✓ Sales and project engineering roles at Schneider Electric, bridging technical solutions and customer requirements (1995–2007) | |
| ✓ Account management responsibility at Rockwell Automation, aligning commercial strategy with complex industrial clients (2007–2009) | |
| ✓ Program and project management for large drive systems at Siemens Large Drives, delivering complex projects across industries (2009–2016) |
Get Expert Guidance Today
Don’t let uncertainty hold you back. Reach out for practical solutions and expert advice tailored to your power drive system needs. Contact us today to ensure your critical machines are driven reliably, efficiently, and safely.